Management Four Functions
Human Resource Management

Management Four Functions: Planning, Organizing, Leading, Controlling

by Zubair Ahmad

Management Function

The management four functions are the base of the management and organization.
Management four functions are key roles to achieve the organizational goals.
Although Managers allocate responsibilities to department teams, groups on the bases of these management four functions.
Even every successful manager follows these four functions and motivates the organization’s employees to follow these four functions.
Although Henri Fayol identified five elements, and now four functions are acceptable functions of management.

Management Four Functions

Even every organization needs to implement four management functions for its organization’s success.

Planning: It is the first step of four functions is to show the organization’s future direction.

Organizing: Organizing is the second step of four functions of management, so it organizes the resources and assigned the responsibilities to concern.

Leading: It is the third-step of four functions of management, it encourages the employees and communicates with teams or groups.

Controlling: Controlling is the fourth-step of four functions of management, management test employees’ performance, and work quality.

Management Four Function: –

  • Planning
  • Organizing
  • Leading
  • Controlling

  1. Planning

The planning is a future road map, so the manager sets the organization goals.

The manager develops a plan to achieve organizational goals and objectives.

They delegate responsibilities to departments and employees, and setting rules & regulations, standards for completion.

Management four functions first functions is planning
Management Function Planning

As planning determines the organization’s vision and mission, it means what will the organization’s position.

Managers test the internal and external impact of the planning on organizational success.

They plan for the organization, then they kept in mind their organization’s strengths and weaknesses of the organization.

There are three methods used for planning for the organization.

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Three methods of planning

Strategic planning

The organization’s top management sets the strategic planning, and management sets up goals for the organization.

SWOT analysis is essential for planning and these four strategies, strengths, weaknesses, opportunities, and threats are necessary for the organization.

Strengths

Your organization’s strengths are skills, abilities, tangible, intangible assets which is make your organization unique from your competitors.

Even employees of an organization are also strengths if they have skills, knowledge, and abilities.

Weakness

Organizational strengths are also weaknesses of the organization, if employees don’t have any skills, knowledge, and abilities, so it is your weakness.

As your financial resources are also weaknesses of the organization, if you don’t have financial resources to compete with your competitors.

Opportunities

Opportunities are something positive to happen or new innovations and you will get benefit from these innovations.

Technology is also an opportunity for organizations if they take advantage of technology.

Government policy is also an opportunity if the government changes your industry.

Threats

Threats include anything which can bring a negative effect on your business, as government policy also affects your business.

Tactical Planning

Even a tactical Plan is the shorter-term planning of a project that will take one year or fewer to achieve.

Although this planning makes for specific departments of the organization and middle management responsible for tactical planning.

Operational Planning

Low-level managers involve in operational planning, they try to achieve strategic planning goals.

  1. Organizing

Organizing is the second step of the management functions as managers assign responsibilities to employees.

If you have the best planning for your organization, then organizing functions will play an essential role to succeed in the plan.

Because Managers coordinate with employees, manage financial resources, and other resources needed to achieve goals.

Management four function second function Organizing
Management Function Organizing

Managers assign responsibilities to concerned individuals, teams, and groups, so they have the skill to do the assigned work.

The environment is important for working, so it is necessary to provide the best working environment for employees.

Although Manager coordinates with departments, teams, and groups and between departments, teams, and groups.

  1. Leading

It is the third step of the four functions, and management encourages workers for high performance.

Even it is the most important and challenging of all management functions.

Third Function Leading
Management Function Leading

Leaders create a positive working environment between the organization employees, then they increase the efficiency and effectiveness of the organization.

As managers motivate the employees for high performance, hard-working loyalty with the organization.

Although motivation, direction, communication, and coordination are an important part of the leading process.

They motivate teams for hard-working and they also involve workers to achieve the organization’s goals.

Even Managers are role models for their workers, so workers get inspiration from management.

Some Leadership Styles 

Directing

Even directing is an effective leadership style because leaders leads to their subordinator and also give the right direction to employees.

Coaching

Although coaching style is helpful for employees because leaders encourage them to work together, and they develop trust among workers.

The coaching style is best for the new workers because they need to develop their skills.

Supporting

As the leader focuses on relationships with workers, so it is effective for workers of the organization.

Although employees can develop their skills with the help of supporting leadership.

Delegating

Delegating leadership provides guidance to workers because they want to achieve organizational goals.

  1. Controlling

Controlling is the fourth-step of management’s four functions, as monitoring and evaluating activities are the part of controlling.

Fourth Function Controlling
Management Function Controlling

Even monitoring is necessary to ensure the achievement of organizational goals, so it is the best part of the management’s four functions.

Controlling is an important part of management’s four functions, so planning is useless without this management’s four-function.

Even the manager tests the employees’ performance, then they monitor the quality of work, and they test the skills of workers.

Employees’ performance appraisals also part of the controlling function, it is a necessary function of management’s four functions.

Although managers test performance they provide positive or negative remarks to employees to enhance their skills.

Summary of Management Four Functions

Planning:

Management determines the performance, objectives, and how to achieve organizational goals.

Organizing:

How to arrange tasks, people, and other resources to complete the work.

Leading: 

Although Managers play an inspirational role to achieve goals, as well as employees motivated.

Controlling:

Management monitors the employees’ performance and taking action to ensure results.

Conclusion

Management’s four functions are the foundation of the management process, as well as management’s four functions inter-related to each other.

Although I have covered the basic knowledge of management’s four-function, if you like this blog then share it with your friends.

 

 

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